Withdrawal and Refund Policies
Students who withdraw from a course will be entitled to a refund of
tuition and/or fees in keeping with the schedule below. The following
schedule is based upon the date the written drop (withdrawal) request is
received by the Registrar.
Failure to attend class does not constitute a withdrawal and does
not entitle the student to a refund of tuition. Students who are
administratively withdrawn for poor attendance will not receive any refunds.
|Fall 2013 Semester
||Spring 2014 Semester
|August 28th - September 3rd
||January 13th - January 19th
|September 4th - September 10th
||January 20st - January 26th
|September 11th - September 17th
||January 27th - February 2nd
|September 18th - September 24th
||February 3rd - February 9th
|After September 24th
||After February 9th
The refund schedule will be prorated for terms shorter than a regular
fall or spring term. When a semester begins on a day other than Monday, a
week will be a 7 calendar day period from the day of the week the semester
Treatment of Title IV Aid when a Student Withdraws
The law specifies how the College must determine the
amount of Title IV program assistance that you earn if you withdraw from the
College. The Title IV programs that are covered by the law are: Federal Pell
Grants, Stafford Loans, PLUS Loans, and Federal Supplemental Educational
Opportunity Grants (SEOG).
When you withdraw during a period of enrollment the amount
of Title IV program assistance that you have earned up to that point is
determined by a specific formula. If you, The King’s College, or your parent
received more assistance that you earned based on your official withdrawal
date, the excess funds must be returned to the Title IV program by you
and/or the College.
If the College returns the funds on your behalf, any
resulting debit balance on the student account is payable to the College.
Withdrawing from a course
Students may withdraw from a course for several weeks
after classes have been in session. The College establishes a final
withdrawal date for each semester/session. (See academic calendar for
specific dates.) Full-time students should speak with the Director of
Student Services prior to withdrawal. As withdrawal may impact the student’s
financial aid eligibility, students should speak with the Director of
Financial Aid prior to withdrawal to understand the effect of withdrawal on
their financial aid.
A student may withdraw from the College due to medical
reasons. Requests for medical withdrawal must be submitted in writing to the
Director of Student Services with a doctor‘s note, hospital bill, or other
documentation to validate the medical condition, the period of time the
illness occurred, and the attending physician‘s recommendation for
withdrawal. If the student is voluntarily leaving for medical reasons, the
student may request a partial or complete cancellation of tuition. Upon
receipt of the letter of request, the Director of Student Services will
submit the request to the Vice President for Student Development for
consideration. A final decision can be made by the Vice President for
Student Development, or the student‘s request may be forwarded to the
Financial Aid committee for subsequent consideration, depending on the
situation. The Director of Student Services will contact the student and the
Bursar when a final decision has been made. (Fees are non-refundable.)
Students must specify in the request for partial or
complete cancellation of tuition if they also would like to request a
partial or complete cancellation of Housing charges for the semester. If
this request is specified, the Director of Student Services will submit the
request to the Housing Appeals Committee for consideration.
Voluntary and Involuntary Leaves of Absence for Emotional
A voluntary leave of absence will be granted when a
student decides (on his/her own accord or by conferring with
parents/guardians or College professionals) that a leave for psychological
reasons is in the student‘s best interest. Proof that the behavior
significantly impedes the student‘s ability to function at school is
necessary in order for the student to be granted permission for a leave
without academic penalty. In situations where an outside mental health
practitioner has treated the student (e.g. psychiatrist, psychologist,
social worker), documentation from that professional or professionals must
be furnished. A meeting with the Director of Student Services is also
required before a voluntary leave may be granted. Students will be charged
forfeiture based on the date of official withdrawal and the College‘s
tuition cancellation policy. An involuntary leave of absence will be issued
to any student who engages, or threatens to engage, in behavior which poses
a direct threat to others or to property damage. A student who poses a
significant risk to the health or safety of any member of the King‘s
community may be subject to an Involuntary Leave of Absence. When issued an
Involuntary Leave of Absence, students remain responsible for any financial
obligations to the College based on the date of official withdrawal and the
College‘s tuition cancellation policy.
Housing charges and refunds are governed by the signed
contract between the student, any co-signer of the contract and the College.
If there are extenuating circumstances for consideration, a student or their
co-signer may file an appeal to be relieved of a portion of the charges
through the housing appeals process.
Housing Appeals Process
The Housing Appeals Committee fields any dispute a student
may have regarding his or her housing contract. Students wishing to appeal
their housing contract must submit a formal letter in writing to the
Director of Student Life. Once the Director receives an appeal it will be
given to the Housing Appeals Committee. The committee thoroughly reviews the
issue and determines the final decision. The Director of Student Life will
then contact the appealer in a formal letter.
Refund Check Policy
Refund checks may be issued to a student when there is
credit balance on their account resulting from overpayment, course
withdrawal, excess financial aid funds, etc.
Refunds are not issued until funds are actually received
by the College.
Title IV funds for returning students are generally
received in the first week of classes and any resulting refunds are
processed within fourteen (14) days of receipt. Title IV funds for new
students are generally received thirty plus (30+) days after the start of
the term and any resulting refunds are processed within fourteen (14) days
Students with credit balances resulting from excess
financial aid funds, tuition cancellations, etc., will be emailed to pick up
their check when it is ready. If not picked up it will be mailed within 5
business days from the date of processing. Refund checks are generally
mailed to the permanent home address on file unless we receive a different
written instruction from the student. Students may request to apply their
credit balance to future semester charges by completing the appropriate
authorization form with the Bursar.
When a student's registration status changes and he or she
is a recipient of financial aid funds, the student's record must be reviewed
by the Financial Aid Director before a refund can be issued. Credit balances
resulting from the disbursement of Parent PLUS Loans will be refunded
directly to the parent unless written instruction is submitted to the Bursar
by the parent authorizing the student to receive the funds.