The King's College
Student Billing

Withdrawal and Refund Policies

Withdrawal Policy

Students who voluntarily withdraw from a course will be entitled to a refund of tuition and/or fees in keeping with the schedule below. The following schedule is based upon the date the written drop (withdrawal) request is received by the Registrar.

Failure to attend class does not constitute a withdrawal and does not entitle the student to a refund of tuition. Students who are administratively withdrawn for poor attendance will not receive any refunds.

Fall 2017 Semester

August 23rd – August 28th 100% Refund
August 29th -September 4th 75% Refund
September 5th – September 11th 50% Refund
September 12th – September 18th 25% Refund
After September 18th No Refund

Spring 2018 Semester

January 8th – January 12th 100% Refund
January 13th – January 19th 75% Refund
January 20th – January 26th 50% Refund
January 27th – February 2nd 25% Refund
After February 2nd No Refund

The refund schedule will be prorated for terms shorter than a regular fall or spring term.

Treatment of Title IV Aid when a Student Withdraws

The law specifies how the College must determine the amount of Title IV program assistance that you earn if you withdraw from the College. The Title IV programs that are covered by the law are: Federal Pell Grants, Stafford Loans, PLUS Loans, and Federal Supplemental Educational Opportunity Grants (SEOG).

When you withdraw during a period of enrollment the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you, The King’s College, or your parent received more assistance that you earned based on your official withdrawal date, the excess funds must be returned to the Title IV program by you and/or the College.

If the College returns the funds on your behalf, any resulting debit balance on the student account is payable to the College.

Withdrawing From a Course

Students may withdraw from a course for several weeks after classes have been in session. The College establishes a final withdrawal date for each semester/session. (See the academic calendar for specific dates.) Full-time students should speak with the Director of Student Success prior to withdrawal. As withdrawal may impact a student’s financial aid eligibility, we recommend students speak with Student Financial Services prior to withdrawal to understand the effect of withdrawal on their financial aid.

Medical Withdrawals

A student may withdraw from the College due to medical reasons. Requests for medical withdrawal must be submitted in writing to the Dean of Students with a doctor‘s note, hospital bill, or other documentation to validate the medical condition, the period of time the illness occurred, and the attending physician‘s recommendation for withdrawal. If the student is voluntarily leaving for medical reasons, the student may request a partial or complete cancellation of tuition. Upon receipt of the letter of request, the Dean of Students will submit the request to the Vice President for Student Development for consideration. A final decision can be made by the Vice President for Student Development, or the student‘s request may be forwarded to the Financial Aid Appeals Committee for subsequent consideration, depending on the situation. The Dean of Students will contact the student and the Bursar when a final decision has been made. Fees are non-refundable. Students who are granted a medical withdrawal will receive Ws on their transcripts for each class in which they were enrolled that semester.

Students who live in campus housing must contact the Director of Student Life at housing@tkc.edu with a request for partial or complete cancellation of housing charges for the semester. The Housing Appeals Committee will be convened based on the nature of the extenuating circumstances. See the Housing Contract regarding fees for leaving housing prior to the end of the academic year. Students may appeal fees when they appeal housing charges.

Students must specify in the request for partial or complete cancelation of tuition if they also would like to request a partial or complete cancelation of Housing charges for the semester. If this request is specified, the Director of Student Life will submit the request to the Housing Appeals Committee for consideration.

Voluntary and Involuntary Leaves of Absence for Emotional Difficulties

A voluntary leave of absence will be granted by the Dean of Students with the Vice President for Student Development when a student decides (on his/her own accord or by conferring with parents/guardians or College professionals) that a leave for psychological reasons is in the student‘s best interest. Proof that the behavior significantly impedes the student‘s ability to function at school is necessary in order for the student to be granted permission for a leave without academic penalty. In situations where an outside mental health practitioner has treated the student (e.g. psychiatrist, psychologist, social worker), documentation from that professional or professionals must be furnished. Students will be charged forfeiture based on the date of official withdrawal and the College‘s tuition cancellation policy. Students who are granted a Leave of Absence may receive Ws on their transcripts for each class in which they were enrolled that semester pending approval from the Vice President for Academic Affairs.

An involuntary leave of absence will be issued to any student who engages, or threatens to engage, in behavior which poses a direct threat to others or to property. A student who poses a significant risk to the health or safety of any member of the King‘s community may be subject to an Involuntary Leave of Absence. When issued an Involuntary Leave of Absence, students remain responsible for any financial obligations to the College based on the date of official withdrawal and the College‘s tuition cancellation policy.

Enrollment Deposit Refunds

In order to receive a refund on either an early action ($500) or regular ($250) enrollment deposit, requests for enrollment cancellations and refunds must be submitted to the Admissions Office by May 1st (for fall students). To process the cancellation, the student must complete a short cancellation survey over the phone or in person with an Admissions Counselor.

Housing Refunds

Housing charges and refunds are governed by the signed contract between the student, any co-signer of the contract and the College. If there are extenuating circumstances for consideration, a student or their co-signer may file an appeal to be relieved of a portion of the charges through the housing appeals process.

Housing Appeals Process

The Housing Appeals Committee fields any dispute a student may have regarding his or her housing contract. Students wishing to appeal a housing contract must submit a formal letter, in writing, to the Assistant Director of Student Life who will convene the Housing Appeals Committee. The committee thoroughly reviews the appeal and determines the final decision. The Assistant Director of Student Life will then contact the appealer in a formal letter.

Refund Policy

Refunds may be issued to a student when there is credit balance on their account resulting from overpayment, course withdrawal, excess financial aid funds, etc.

Refunds are not issued until funds are actually received by the College.

Title IV funds for students are generally received in the first week of classes and any resulting refunds are processed within fourteen (14) days of receipt.

The King’s College refunds are administered by Tuition Management Systems (TMS). Students are given the option of receiving their refunds either ACH, PrePaid card, or check. Students are notified by TMS when they are registered and may create their personal log-ins and select their preferences. If no elections are made, refunds are sent by check from TMS. Unless different written instructions are received from the student, refund checks are mailed to the permanent home address on file. Students may request to apply their credit balance to future semester charges by completing the appropriate authorization form with the Bursar.

When a student’s registration status changes and he or she is a recipient of financial aid funds, the student’s record must be reviewed by the Director of Financial Aid before a refund can be issued. Credit balances resulting from the disbursement of Direct PLUS Loans will be refunded directly to the parent unless written instruction is submitted to the Bursar by the parent authorizing the student to receive the funds.