Understanding Your Statement

Billing Forms and Policies

Where to Find Your Statement
Initial semester statements are mailed to the student’s home address in June for the Fall semester and November for the Spring semester. As long as there is a remaining balance to be paid, statements will continue to be mailed out once a month. To find the most recent version of your statement, login to the Student Portal and click on “My Ledger.”

For a sample of a printed statement, click here.

Understanding Your Statement

These are descriptions of some of the terms and types of notations you might see on your statement. Additional information regarding Student Billing may also be found online at www.tkc.edu/student-billing/.

Term - This refers to the Academic term that is being shown on your statement. ‘FA’ refers to fall, ‘SP’ to spring and ‘SU’ to summer. For Example ‘FA-15’ refers to the Fall 2015 Academic semester.


  • Traditional Undergrad Tuition – Tuition charges are generated automatically when a student registers for classes. Students registered for 12-18 credits are billed the full time tuition rate of $16,435 per semester. Students registered for less than 12 credits per semester are billed at the per credit rate of $1,370. Please note that changes to class schedules during the registration period may cause charges to temporarily appear more than once.
  • Student Activity Fee – The student activity fee is generated when a student registers for classes. All students registered for 7 or more credits will be billed a $200 student activity fee per semester for fall and spring. All summer ‘main campus’ students are charged a $100 student activity fee.
  • Course Material Fee – Special instructional fees may apply to certain courses. This may be for special materials provided or entrance fees for specific trips included as part of the class. Course material fees may vary from semester to semester. For additional details regarding course material fees please see registration information and the course bulletin: http://www.tkc.edu/academics.
  • Room Charges – Room charges are applied to the statement by Student Life through room assignments if the student will be living in student housing for that semester. Room charges appear each semester the student is in housing. For more details about housing, visit https://www.tkc.edu/student-life.
  • Late Payment Fee – A late payment fee will be calculated and applied to the statement by Student Billing on any outstanding balance each month. The late payment fee is $35 plus 1.5% of the outstanding balance.
  • Other Fees and Fines – Additional fines and fees may be applied to your statement. These may include ID Replacement Fee, Housing Fine, Late Registration Fee, etc. For more information regarding other fees and fines visit: http://www.tkc.edu/academics/catalogs/ Select the 2015-2016 College Catalog.
  • Refund of Student Balance – If there is a credit balance on a student’s account resulting from excess payments, federal aid funds, tuition cancellations, etc., the student will be issued a refund. The date and amount of the refund will appear on the statement under the description ‘Refund of Student Balance.’

Payments and Other Credits:

  • Tuition & Housing Payment – This description appears when you make a payment by check or cash directly to Student Billing.
  • TMS Payment Budget – This description appears when you have signed up for a payment plan through Tuition Management Systems (TMS). The amount listed is the amount left to be paid through the payment plan for the current semester. To set up a payment plan visit tkc.afford.com.
  • Monthly Tuition Payments through TMS – Payments made through the payment plan and received by the College will appear on your statement with this description. Payments are forwarded to the College at the end of each month. Your payment is posted when the funds are received.
  • Payment through TMS Gateway – This description appears for one-time payments made through TMS at https://tkc.afford.com/PPT/MakeAPayment.
  • Scholarship Tuition Payments – Third party scholarships are listed under this description and appear on your statement when the payment is received by the College.
  • Alternative Loans – Alternative Loans will generally appear with descriptions specific to each type of loan, for example: Wells Fargo Collegiate Loan or Sallie Mae- Smart Option Student Loan.
  • Federal Aid – Title IV Loans and Grants will appear with the name of the loan or grant type, for example: Subsidized Stafford Loan, PELL Grant, or Federal Parent Plus Loan.
  • Pending Status indicates federal financial aid that has been secured. No further action is required. Funds will be received after the start of classes and will then appear with the specific date received.
  • Institutional Grants and Scholarships – There are a number of different scholarships and grants awarded by the College. These will appear individually on your account by award name. For example: President’s Merit Scholarship, King’s Scholar Award, or The King’s College Supplemental Grant.

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